Efficient financial management is a cornerstone of successful container yard and depot operations. Yet for many terminals, invoicing remains a manual, error-prone process that slows down revenue collection, creates disputes, and fails to capture all services rendered.
Our Billing & Invoicing module is built specifically for container terminals, inland container depots (ICDs), CFS stations, and bonded warehouses, enabling full automation of your financial workflows. With built-in tariff engines, multi-currency support, and seamless ERP export, it ensures that every storage hour, handling move, and repair task is accurately billed — in real time.
Why Billing Automation Matters in Container Yards
Manual billing in high-volume yard environments leads to frequent mistakes, missed charges, and administrative overload. For container freight stations and ICDs, where containers are constantly moved, repaired, and stored under time-sensitive conditions, every unbilled event becomes a financial loss.
A smart container billing system solves this by linking real-time yard events with automated charge generation. It ensures that invoices reflect exactly what was done, when it happened, and under what client-specific rules.
Core Features of the Billing & Invoicing Module
Auto-Invoicing for Services Rendered
All yard services — including storage, handling, gate-in/gate-out, reefer plug-in, and repair — are captured automatically and linked to the relevant container event.
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Storage billed by calendar day, rolling hours, or grace periods
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Handling events like unloading, shifting, or internal moves auto-charged
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Repair tasks integrated with damage reports and approval workflows
This approach eliminates the need for manual entry and ensures accurate, auditable invoices with every container lifecycle.
Multi-Currency & Tax Compliance
Our system supports multi-currency billing for both local and international clients. Define tariffs in USD, EUR, local currency, or client-preferred formats. Tax rules can be configured per country and service type:
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VAT, service tax, withholding tax, and custom levies
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Tax groups applied dynamically based on client profile or cargo
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Invoice templates adapted to national accounting standards
This ensures compliance in global operations — from a customs depot in Kenya to a bonded yard in Brazil.
Custom Tariff Rules & Price Tables
Billing is rarely one-size-fits-all. Our tariff engine supports flexible configurations:
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Different rates for shipping lines, freight forwarders, and consignees
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Volume-based pricing, free days, exception handling
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Contract-based rates and seasonal adjustments
You can import existing price tables via Excel or create them directly in the interface.
Client Account Integration
Each container movement or service is linked to a specific client account. You can:
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Assign default billing codes per client
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Track outstanding balances, credit terms, and payment history
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Generate statements by client, time period, or transaction type
All financial data is connected to container history, offering full transparency in case of disputes.
ERP & Accounting Software Export
Invoices and billing logs can be exported in standard formats for accounting:
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Excel, CSV, and XML exports
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Integration with SAP, 1C, QuickBooks, Xero and other ERP systems
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Real-time API for direct synchronization with external finance tools
This reduces double data entry and ensures alignment between operations and accounting.
Operational Benefits
Implementing automated billing brings immediate improvements:
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Eliminate manual invoice errors
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Speed up the payment cycle with faster invoice issuance
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Capture 100% of services rendered (no more missed charges)
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Create a centralized financial dashboard for yard managers
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Ensure full audit trail for regulators or internal reviews
For terminals handling hundreds of containers per day, this can unlock thousands in recovered revenue monthly.
Use Cases by Terminal Type
The module adapts to various facility types:
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Inland Container Depots (ICDs): daily billing for storage, customs holds, or re-export
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Seaport Terminals: invoicing for transshipment handling, empty return, and vessel connection
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CFS Stations: itemized billing per LCL shipment, stuffing, unstuffing, warehousing
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Bonded Warehouses: tax-compliant billing aligned with customs and free zone requirements
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Reefer Management: automated plug-in/out billing per hour/day with energy surcharges
Whether you’re managing 50 or 5,000 containers a day, billing adapts to your operational scale.
Integration with Other Contpark Modules
The Billing module is fully integrated with:
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Inventory Management: charges based on container dwell time and position
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Gate Management: auto-start of storage time on gate-in, stop on gate-out
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Repair Module: direct link between work orders and repair invoices
Charges are applied based on real events, not guesswork. For example:
A container enters at 10:00, moves twice, is plugged in as reefer, and undergoes repair. Each action is captured, billed, and linked to the correct client.
Getting Started with Billing Automation
Deployment is quick and straightforward:
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Setup in under 72 hours
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Import of old invoices, client databases, and tariffs
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Tailored onboarding in 30+ supported languages
You get full control of pricing logic without writing a single line of code.
With Contpark’s Billing & Invoicing module, your container yard turns from operationally efficient to financially optimized. Every container, every event, every cent — tracked and billed automatically.
📩 Contact us today to schedule your demo and unlock smarter container finance.
Real Screens from Our
System in Action
Discover how our container yard and depot management system looks and works. Below you’ll find real screenshots of modules used daily for operations, billing, dispatching, and reporting.
End-to-end solutions for container yards
and terminal automation
Our system covers all aspects of container yard operations — from access control and billing to yard visualization and analytics. Modular, scalable, and easy to use.
Access & Security
Secure gate operations with encrypted data, user access roles, and full container tracking.
Read More
Yard Visualization
2D/3D interactive yard map with live container positioning and stacking history.
Read More
Billing & Invoicing
Auto-generate invoices for storage, handling, and repairs — integrated with accounting systems.
Read More
Container Depot
Management System
Our CDMS solution provides tools for container tracking, billing automation, yard visualization, and API/EDI integrations, designed to optimize depot operations.
Do You Need a Demo?
See How "ICD software" Works in Real-Time for
Container Yards & Terminals
Book a free demo session and explore how our platform helps depots and terminals manage container flows, automate billing, and monitor operations with full control — from 200 to 10,000 TEU.
