In container logistics, transparency and speed are crucial for customer satisfaction. Clients expect up-to-date information on their shipments, access to billing documents, and visibility over any issues like damage or delays — without relying on back-and-forth emails. A customer portal solves this by providing direct, secure access to container-related data in real time.
Designed for freight forwarders, shipping lines, 3PLs, and customs brokers, the portal connects your clients with key operational information — from container tracking to document downloads — all through a web-based dashboard.
What Is a Customer Portal for Depots and Terminals?
A customer portal is an online platform that gives your clients self-service access to container data. It connects directly to your internal systems, such as inventory, repair, billing, and documentation, enabling real-time updates without staff intervention.
By using the portal, clients can:
-
Monitor their containers live on the yard
-
Download invoices and gate passes
-
View repair photos and approve quotes
-
Access past records, documents, and status logs
This reduces email load, improves communication, and builds trust between terminal operators and customers.
Key Features of the Customer Portal
Container Status and Movement Tracking
Clients can track containers from gate-in to gate-out. The portal displays:
-
Current location within the yard (block, row, tier)
-
Status updates (in storage, awaiting customs, released)
-
Event timestamps and operator remarks
Search and filters allow users to find containers by number, BL, or reference code.
Invoice Access and Financial Overview
The portal shows all past and current invoices issued to the client. They can:
-
View and download PDFs of storage, handling, or repair charges
-
See payment status (paid, overdue, pending)
-
Review tax breakdowns and currency used
This functionality reduces disputes and improves billing transparency.
Repair and Maintenance Visibility
Clients get full visibility into the repair process:
-
Damage images and repair descriptions
-
Cost estimates with approval buttons
-
Maintenance history per container
This helps shipping lines avoid unexpected charges and allows them to manage repairs proactively.
Operational Documents and File Sharing
All key documents are accessible from one place:
-
EIRs, gate passes, customs release forms
-
Secure file uploads and downloads
-
Archive of documents linked to specific containers
Documents are auto-generated and timestamped for full traceability.
Security and Access Control
To ensure data safety:
-
Each client gets role-based credentials
-
Sessions are encrypted with SSL
-
Optional 2FA is available for high-security access
-
All activity is logged for auditing
Access can be limited per user to specific depots, shipping lines, or functions (e.g. read-only for customs agents).
Integration with Depot Systems
The portal connects directly to operational modules:
-
Syncs with inventory management for live tracking
-
Pulls data from billing and invoicing for real-time totals
-
Links to repair logs for damage and approval control
-
Supports API integration for clients using their own ERP
It’s fully web-based and mobile-compatible, ensuring clients can work from anywhere.
Benefits for Your Clients
-
24/7 access to critical data
-
Faster turnaround for document requests
-
Reduced manual communication
-
Real-time visibility without additional staff effort
-
Stronger client satisfaction and retention
For logistics providers managing hundreds of containers weekly, the portal becomes an essential control center.
Ideal for Whom?
The portal supports all key players in the supply chain:
-
Freight forwarders coordinating cross-border moves
-
Shipping lines monitoring container repair and release
-
Customs brokers needing fast access to compliance docs
-
Importers/exporters checking inventory and billing
It serves both large enterprise clients and smaller partners with equal ease.
Launching the Customer Portal
-
Fully white-labeled with your logo, domain, and branding
-
Easy onboarding for new clients with step-by-step access guides
-
Supports over 30 languages for global usage
-
Role templates and permissions pre-configured for typical client types
Setup is fast, and your team can manage client accounts through a centralized admin panel.
A modern customer portal empowers your clients to act faster, make informed decisions, and build trust in your container terminal or depot. It reduces overhead, cuts delays, and delivers a professional, digital-first experience that aligns with global logistics expectations.
Real Screens from Our
System in Action
Discover how our container yard and depot management system looks and works. Below you’ll find real screenshots of modules used daily for operations, billing, dispatching, and reporting.
End-to-end solutions for container yards
and terminal automation
Our system covers all aspects of container yard operations — from access control and billing to yard visualization and analytics. Modular, scalable, and easy to use.
Access & Security
Secure gate operations with encrypted data, user access roles, and full container tracking.
Read More
Yard Visualization
2D/3D interactive yard map with live container positioning and stacking history.
Read More
Billing & Invoicing
Auto-generate invoices for storage, handling, and repairs — integrated with accounting systems.
Read More
Container Depot
Management System
Our CDMS solution provides tools for container tracking, billing automation, yard visualization, and API/EDI integrations, designed to optimize depot operations.
Do You Need a Demo?
See How "ICD software" Works in Real-Time for
Container Yards & Terminals
Book a free demo session and explore how our platform helps depots and terminals manage container flows, automate billing, and monitor operations with full control — from 200 to 10,000 TEU.
